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9 Tips to Smoothly Orgazine Your Event

The word “Party” does not necessarily have to be associated with loud music and alcohol; it has long been referred to as a gathering of people with the purposes of socializing, conversation and recreation. Aside from that, a party can also be a part of a celebration or other commemoration of a specific occasion and may not be a private occasion. Albeit the idea of hosting a party may be intimidating to some, the guide below will help you plan, create and host a memorable affair with ease and you are bound to enjoy your party as mush as your guests.

1. Simple Planning

Take a deep breath. Planning a party should not be stressful or intimidating. The key is to stay organized and start your planning early. There are a few things you have to consider before planning what is the occasion, how many people are you inviting, what is your budget and where are you going to host it. After that, plan a checklist revolving around those questions. There are several detailed party planning checklists available online and you can customize your checklist accordingly. However, rather than shoving everything into one checklist, organize and categories the list from one month before the party to an hour before your guests arrive. That way, you can effortlessly keep track on what is done and what still has to be done.

2. Get Organised

Especially for those who are looking to host big event, here is what you can do to keep organized: have a master-to-do list, where you highlight every task that must be accomplished: a shopping list that ensures you do not forget any supplies, from paper cups to decorations; and an all-important guest list where you can easily track contact information, dietary restrictions and RSVPs. It is important to note that you will most likely update the list continually through the planning process, so keep separate (and several) lists with you. If you are planning to impress your guests with your culinary skills, it is wise to choose recipes that can be prepared in advance (perhaps even frozen, with just warming and assembling is required on the party day). Make a list of how far in advance each can be made, and compile it into a separate shopping list.

3. Create a Theme

Theme decorNow, the best part – creating a theme! Milestones like birthdays and holidays can be even more festive when a creative theme is chosen to set the tone. If you are planning to throw a lavish garden brunch party, you can take inspirations from Alice in Wonderland or other whimsical woodland parties, or a themed costume party can elevate the whole atmosphere instantly as well. Of course, depending on the occasion, the party can be held in luxury hotels or themed parks. The possibilities are endless! Engage with our partner: Venue Meetings, to help you source unique event space that is suitable for your upcoming event theme!

4. Sent Out Invitations

invitationIn the digital age, online invitations have slowly dominated mailed invitations. Fast and easy, online invitations can really save your life if you are planning to host last-minute get-togethers. However, there is a certain charm when it comes to a mailed invitation. Receiving an official invitation can really help set the tone for the party and build anticipation for the fun in store. You can get creative and make your own invitation cards, or if you have extra budget to spare, there are several online stationery companies offering beautifully well-designed invitation cards.

5. Offer a Self-Serving Table

When hosting party, the last thing you want to do is run around, offering foods and drinks to your guests. The key to a simple, stress-free experience? Set up a self-serve bar and food table so guests can help themselves with their own preferred drinks and snacks. To brighten up the table, you may try to serve your food in any tastefully designed tableware series.

6. Set Up a Children’s Area

For a family-friendly gathering, set up a separate area for the little ones. A tattoo or face painting station would surely keep the children entertained and delighted. Another crowd pleaser would be a cupcake table. You would need pre-baked cupcakes, icing of various colours, and a delightful range of toppers – from rainbow sprinkles to coloured marshmallows. Set it beautifully on a table and your little guests will know what to do

7. Keep Settings Simple

On to the adults, a perfectly set table does not have to be complicated; a slightly modern twist on your usual settings can make a lot of differences. Aside from that, you can also tie flatware with pretty pastel ribbon or soft fabric or add a handwritten name of the guest on a piece of vibrant paper and tie to the stem of the flower. Some colours here and texture there that mesh with the concept can give a lot of character to your party.

8. Stay Relaxed

Remember to give yourself an hour before your guests arrive to freshen up and slip into something party-ready. Once everyone is all comfortable in their party garments, it is important to create a welcoming atmosphere from the moment the door is open. Remember, as the host, you set the tone, so a relaxed attitude will bring out the same in your guests.

9. Don’t Forget the Favours

Everyone loves gifts and nothing says ‘thank you’ better than party favours. Served as a token of the celebration, your guests are sure to feel much appreciated. It is important to personalize the favours and you can either make it yourself or buy it from the store. Candy-filled mugs or homemade tiny pies in jars are personal and sure to make the occasion an unforgettable one. Small terra-cotta pots with succulents or flowers are affordable and even double as a table centerpiece during the party.